Emergency Purchases

[checkme]

Hello everyone. I am a newbee with a question about emergency purchases. We are on Reynolds & Reynolds and currently our month end report list emergency purchases as zero. How do I go about getting the correct dollar figure to come into emergency purchases? Is it done in 2525 when the part is billed out our is it done at the time of order placement or some other method? Currently we use transaction code IO when billing a part on an R.O. or a parts ticket when the part did not come out of stock.

Any suggestions would be very much appreciated.

Thanks!

[Mike Nicholes]

Are you posting an 'E' code receipt when you receive the part?

[brparts]

if you use IO it does not post to a minus balance so you would not receipt the purchase .

[possum]

We stopped using "IO" for exactly that reason. I wasn't taking advantage of the reporting info provided by manually posting outside purchases. But we still use "IO" by default of "SELL ONLY" for non-stockable items like a filter from Autozone that I don't care to keep history on.

[checkme]

Are you posting an 'E' code receipt when you receive the part?

No we are not using an "E" code when receipting in parts. Is that what we should be doing?

Thanks

[possum]

In our procedure, we manually post outside purchase 2063 that I want to track:

Tires/WD etc. for stock: NO
Tires/etc. for custs: CO
E-purch. from Dealers and WD: E
Be sure to use Vendor # and change cost when posting in 2063. It won't alter anything in inventory $, but will properly record the purchase price in 2024