DealersEdge Professional Forums

How do you guys keep up with the Freon both R134 and R1234yf?
We know how to inventory them but how can you watch when the techs don't know how much they take out (and put back in)
They supposed to print out all the job but of course most of the time they forget about it.
These guys (techs) sometimes don't care about how much they use and sometimes just guessing. So we have no idea, why the freon we have are getting low, especially the pricey R1234yf.

Charge whatever is missing to the service department and let the service manager know about it and if he care's to fix the issue, he will. If he doesn't care, just keep charging it to them.

Parts can't control the stuff that's kept in the shop.

We bill out each cylinder to Service and let them charge it accordingly. If it is warranty, we will charge it to the R.O. by part number.

We keep the machines in the parts department. When the tech needs one, we record the reading as it leaves and bill an astronomical amount on the ticket as a marker in case the ticket gets turned in to an advisor before the machine makes it back to us. When the machine comes back we take another reading, subtract the two and correct the initial billing to reflect the actual difference on the ticket. Keeps everything nice and straight and with rounding up, we always come out ahead.

Thanks guys

PartsScott.

Sounds like a lot of baby sitting going on over there.

My process gives all the responsibility to the Service Dept.

When I receipt the cylinder I receipt by oz or deca .
When i hand out the next cylinder see how much I show and if there is a discrepancy SERVICE DEPT pays it on there shop ticket.

Example I have 3- 19260234 cylinders on my shelf which means I should show 3 x 450 in the system . so 1350 deca grams.

If I show 1480 in my system . then its 1480-1350= shortfall being charged to service(130) 130 x $1.50 = $195.

Now this works here because the owner does not take sides. When it comes to making sense .

olepartsguy wrote:PartsScott.

Sounds like a lot of baby sitting going on over there.

To a certain degree, yes...but we are getting paid for the babysitting. As I said, we always come out ahead on refrigerant due to rounding up (just as we do on bulk oil) so that money gets transferred over to scrap parts.

Definitely can become a battle. Parts departments eat a bunch of freon. What works for me is, we charge the whole cylinder to the shop on a monthly shop ticket/RO. Every time a tech lets us know how much to charge out on a certain job, we bill it to the job then immediately credit the rolling shop ticket. If everyone does their job......no one eats freon.

Easy, charge out the full amount each vehicle takes and don't change unless they provide printout with proof. As far as warranty usually charge out like 500 grams just to place hold and make them bring us a printout or else they can't submit off the warranty ticket. Should never be negative or eating freon