DealersEdge Professional Forums

Just like to know if you guys keep your tires in 242 or 243 account?? We have ours in 242 for the sole reason of thats the way its always been but i think i need to change it

Put them in 243, you'll have to get with your office manager to set up your sales accounts to break them out correctly on the operating report. There is no split with service on tires and oil, you get too keep total profit for the parts dept.

Rick

Yes move them to 243. I have mine in a separate source so they go in and out of 243, my oil is all in 244 for the same reason. You can also if you want to put all your accessories in a separate source and account also for the same reason. The only problem I have here is we are on R&R and the tires have to added into the system in 2101 not 2525 or they won't go t the right account for some reason, and I have to monitor what my counterguy does with them because he doesn't always do it right and he never does accessories the way I want so I haven't sourced them or moved them just because of the headache.

242 general parts
243 tires (not affected by split)
244 gas, oil, grease (also not affected by split)
242A cores
242B accessories (again, NOT affected by split)

Someone might think I hate the split....

Thanks for the replies guys.. I'll work on getting them all into a different source and into the correct account.. As far as oil goes.. right now we use the part number for quarts of dexos and it is in 242.. if I move the dexos to 244 could I just put 19293000 in a new source for oil and it still count on my GM sales loyalty?

So long as you use the right part numbers you're loyalty will be unaffected by any accounting changes you make.

Ok this might be a dumb question. How do I know if my parts and accessories are all coming out of correct sources/accounts? I know my dexos is getting put into 244. I make sure all my invoices are marked 244 for accounting, but then I bill it out under part#19293000 on repair orders. How can I make sure "service" isn't getting a transfer?

That's complicated. For R&R (its all I know) you have to look in 3636 RO journal setup. Choose the customer pay sale type for each service make and check the journals. For GOG see line 6, but if you're selling oil as a part number (not GOG) then it will be on the source over-ride sub-page. As long as the sale account is different from your taxable parts account on RO's then it shouldn't go to the same DOC line as the "split" parts. BUT you need to double-check that with accounting.

Same deal for tires, check the corresponding sale accounts assigned to 243

possum wrote:That's complicated. For R&R (its all I know) you have to look in 3636 RO journal setup. Choose the customer pay sale type for each service make and check the journals. For GOG see line 6, but if you're selling oil as a part number (not GOG) then it will be on the source over-ride sub-page. As long as the sale account is different from your taxable parts account on RO's then it shouldn't go to the same DOC line as the "split" parts. BUT you need to double-check that with accounting.

Same deal for tires, check the corresponding sale accounts assigned to 243

Could you explain a little more detail what exactly I am looking for? I dont really no what I am looking at in 3636, i have been having an issue with tire inventory not being correct and while I am there wanted to check to make sure service isnt getting ANY of my oil, accessories profits Thanx!

In 3636, type the accounting make in, at my store we are Chevy so we have 2, CV and CT. Then you will see a list of sale types. Choose each sales types one at a time and on the next screen, type S for source override, now look and make sure that your sources for tires and oil are listed and that they each go to their respective accounts 243 and 244. If they aren't there you can add them in this screen. You will need the account numbers for the sale account, cost account and inventory account. Here it is 4900/6900/2430 tires and 4910/6910/2440 oil.