We have 5 dealerships with 5 parts depts....Each month, the parts mgrs must submit a reconciliation. We all worked very long and very hard to get to where we are today, and last month, we were within a .04% (yes, point-oh-four percent) margin. We had been told by ADP and Reynolds both that 5% margin of error is acceptable. Not with $1m of inventory! We do have a very detailed procedure: spreadsheets, timelines, etc., and it does take both the parts mgr,controller/office mgr, and yes, even a little help from the service mgr, working together - it's not the responsibility of just one mgr. If you are interested, I can forward our procedures, but it's not for the faint-hearted. It's pretty detailed, but now that we do it all the time, it's not such a big deal. And the kudos from the dealer are WELL worth the trouble.
From DealersEdge- We have copies of helpers1's procedures and will arrange to have them in the "Free Stuff" file on the DealersEdge Home page- no later than Monday. We feared helpers1 was being a little overwhelmed by your interest.
Jim Muntz/DealersEdge
[This message has been edited by jimmuntz (edited 05-04-2006).]