REYNOLDS BILL CODE FOR SERVICE CONTRACTS

[bob s]

HOW ARE YOU BILL CODING SERVICE CONTRACTS ON REYNOLDS? WE ARE A CHRYSLER DEALER AND ON OUR FINIANCAL STATEMENT THERE IS A SPOT FOR THE ACCOUNTING OF SERVICE CONTRACTS , YET REYNOLDS DOES NOT SUPPLY A BILL CODE FOR SERVICE CONTRACTS.

[petepuma01]

Reynolds Era can likely handle what you need to do through the ability to create specifications unique to your dealership (like most systems can).

What are you looking to do? Simply have the service contract claim amount recorded as a separate receivable? Or do you also want to use separate sale accounts as well?

Depending on your answers, there are a few ways to go about this.

[bob s]

I WOULD LIKE TO HAVE A BILL CODE ONLY FOR SERVICE CONTRACTS SO THAT I DO NOT HAVE TO RELY ON ANY ONE TO POST THE RO MANUALLY TO THE RIGHT ACCOUNTS.MY UNDERSTANDING IS THAT THE ONLY BILL CODES ARE W =WARR C=CUST PAY
I = INTERNAL

[petepuma01]

In 3636 (or 0869), you can create additional journal prefixes. Right now, you probabaly have a CHWS sales journal (Chrysler Warranty Service). In 3636, you can create a CHES (or whatever you want) sales journal (Chrysler Extended Service).

When you create a new sales journal, it does need to be linked to a standard sale type, so you will need to link it to W. Since it will be a separate sales journal, you can assign totally different accounts than the warranty sales journal.

When creating the RO in 3030 or billing the RO in 3651, you have a couple choices, depending on whether or not the entire warranty portion of the RO is service contract or you have a mixture of warranty and service contract jobs.

If the whole RO is service contract:

-- in 3030, enter the 'J' command at the command line to set the whole RO or a specific job to be service contract.

-- in 3651, if the whole warranty portion of the RO is warranty, select line 21 and override the prefix.

If there is a mixutre of warranty and service contract on the same RO-
-- in 3651, select the 'J' command at the job screen and change the prefix.

If you do this, you will still see W as the sale type but the accounting will be redirected appropriately.

One word of caution-- if you have a separate receivable account for warranty and service contracts (some dealers do but not all), the prefix override will only work at the RO level as it relates to the receivable (sale accounts will be OK). When performing a prefix override at the job level, the warranty receivable account from the regular warranty sales journal will be used.

E-mail me (see my profile) if you want to discuss this on the phone

[This message has been edited by petepuma01 (edited 01-22-2004).]