Inventory advice?

[Partsgm]

I started as a parts manager with a GM dealer literally 2 weeks before the strike. I hear about the good old days when we used to be able to get parts. The dealership I took over had only had 1 parts guy on staff for the last 15 years and everyone says he was pretty good. Anyways I need to now after only a few months here Inventory my department. I have been involved in multiple inventorys of part stores and retail in the past but have never had to jump right in with little experience at GM and with minimal help. We use Autosoft. Any tips for a newb, besides good luck? The hardest thing about my pre inventory bin inspections I have done are the parts I have no clue about, like stuff without numbers, not in my Autosoft inventory... Parts that are supposed to be in bins but aren't and extra parts in bins that are showing 0 on hand but are there.... It's hard to know what a guy there for 15 had in or out or paid for or he billed out and it's a extra ghost part. I don't know what to add back in to my inventory or leave out. Ahhh

[LOKI1]

I would be very conservative as you should not be held responsible for the outcome, after that it's all yours.

[onelap99]

Not sure how big the inventory is but if it were me, I'd walk the bins and pull out all the parts that are obviously non-returnable/no good. Make a list of the parts numbers you pulled and, initially, do not count at inventory time. See how you fare against the GL and decide at that point whether you need/want to add back in at that time.
Also when the inventory is done, review the multiple posting report and make sure to consolidate them into the proper bin. Otherwise they'll be a write-in next year also.

[MSInventory]

Not sure how big the inventory is but if it were me, I'd walk the bins and pull out all the parts that are obviously non-returnable/no good. Make a list of the parts numbers you pulled and, initially, do not count at inventory time. See how you fare against the GL and decide at that point whether you need/want to add back in at that time.
Also when the inventory is done, review the multiple posting report and make sure to consolidate them into the proper bin. Otherwise they'll be a write-in next year also.

Sound advice!

[FixedManager]

Not sure how big the inventory is but if it were me, I'd walk the bins and pull out all the parts that are obviously non-returnable/no good. Make a list of the parts numbers you pulled and, initially, do not count at inventory time. See how you fare against the GL and decide at that point whether you need/want to add back in at that time.
Also when the inventory is done, review the multiple posting report and make sure to consolidate them into the proper bin. Otherwise they'll be a write-in next year also.

Sound advice!

REALLY BAD ADVICE AND FRAUDULENT BEHAVIOR. Your Dealer Principle needs to know his money is being handled properly so if it's on the shelf it needs to be counted. Have a discussion with the owner to see how he wants it handled.

[Partsgm]

Yeah, I was thinking the same thing. I want to be as honest as I can be.... I am not a dishonest person, I have run inventory for multiple retail stores in the past. I am doing pre inventory but, I requested to have the schedule cleared and shop closed when I do inventory so I can have multiple people help in counting. You better believe the owner will know what's going on... IMO it is the only way to do it to have clear transparency. It just looks better then trying to inventory by myself. It's just going to be tough trying to figure out what the little things are. We are talking about a previous Manager being there for 15 years. Who the heck knows what some things are that are not clearly marked with a part number.

[LOKI1]

Yeah, I was thinking the same thing. I want to be as honest as I can be.... I am not a dishonest person, I have run inventory for multiple retail stores in the past. I am doing pre inventory but, I requested to have the schedule cleared and shop closed when I do inventory so I can have multiple people help in counting. You better believe the owner will know what's going on... IMO it is the only way to do it to have clear transparency. It just looks better then trying to inventory by myself. It's just going to be tough trying to figure out what the little things are. We are talking about a previous Manager being there for 15 years. Who the heck knows what some things are that are not clearly marked with a part number.

All I'm saying is if there are things that are in question don't count them. You will from then on be responsible for those parts. Don't be dishonest but be smart and protect yourself.

[MSInventory]

I don't think onelap was suggesting doing anything fraudulent. Separating the good from the obviously bad is an excellent suggestion. It's not to "hide" anything from the dealer principle, only isolating and identifying and counting what has a part number on it. For all we know, there are parts that have been written off and not scrapped still sitting on the shelves. I run into this all the time at physicals all across the country. THAT is what fraudulent behavior is.

[LOKI1]

I don't think onelap was suggesting doing anything fraudulent. Separating the good from the obviously bad is an excellent suggestion. It's not to "hide" anything from the dealer principle, only isolating and identifying and counting what has a part number on it. For all we know, there are parts that have been written off and not scrapped still sitting on the shelves. I run into this all the time at physicals all across the country. THAT is what fraudulent behavior is.

That's why I suggest he be very conservative when counting .